Vallejo, CA
Present:
Jim Williams, Donna Manha, Susan Phillips, Joanne Clark, Steve Baldwin,
Heather Brandon, Bob Birdwell, Lisa Sheeran and Cynthia Cool
The meeting was called to order at 12:20 pm by the
President.
Prior
Meeting Minutes: Motion by
Bob and seconded by Joanne that the minutes from the last Board meeting be
approved as written. Motion passed.
OFFICER
REPORTS
President: No report.
Vice President:
No report.
Past President: No report.
Recording
Secretary: No report.
Corresponding Secretary: Received a thank you card and photo from the
Jr. Showmanship entry at the Sun Maid Kennel Club; our club made a contribution
to their Jr. Showmanship Fund..
Received ballot from PDCA for officers for next year. After a discussion of the nominees, the
board voted on behalf of NCPC and Cynthia will return the ballot to PDCA in a
timely manner.
Treasurer Report: Susan handed out
information on our current insurance coverage for discussion at a future
meeting. She reported that she is still
researching using Pay Pal and other credit card payment options for dues/trophy
donations, etc.
Susan handed out a balance sheet and spread sheet on 2005
operations and discussed how the budget we develop now will be used for next
year’s items and events. It is
important we categorize things correctly now, which will make the budget more
useful for future events.. Dicussion on
categories and what they should include.
Need to make sure we book income and expense for all items separately
and not the net expense. This was the
first review of items by the board; Susan will look into the questions raised
and get back to the board via email.
Draft of reimbursement guidelines was presented – discussion
on how they will work. Jim and Susan to
fine tune them and report back to the board.
Discussion of proceeds from fund raising events – currently
it is broken down into two categories:
pug rescue and canine health fund.
It was proposed that we keep the description generic and trust the board
to make the proper decisions for disbursing funds. 75% of the net proceeds go to this fund from any rescue fund
raiser. Decided to name it
Rescue/Health so as not to limit our ability to distribute the funds. Motion by Bob and seconded by Lisa that 75% of the net proceeds from
rescue/canine health fundraisers will go to the rescue/ health account. The
remaining 25% will go to the general fund.
And further, 80% of the funds in the Rescue/Health fund to be
distributed to coincide with the current board’s term. Motion unanimously passed.
COMMITTEE REPORTS
Annual Awards: Regarding the Karen Heide-Reed
Prize, Lisa has the portrait and
previously emailed a copy to the board.
Jim explained his vision of how the plaque will look. Bob suggested he add all plaques now so they
will all look the same. Jim will use a
generic font so it will be easy to match in future years. Lisa is working on the guidelines for
current and future recipients
BOB Match:
John Morgan has the ribbons for 1-4th place and Jim has
ordered rosettes for best in match.
Joanne will email John with the armband numbers she has available. Joanne will make about 40 “cookie holders”
to hand out to every dog entered. There
is a miniature grandfather’s clock in storage that we will use for our Judge’s
gift. The match is an “Indian”
theme.
Good Sportsmanship Award: Flyer is in this issue of Pug Pen. The cutoff date for nominees has been moved
to September 15th.
Membership:
We have two new associate members; total is 80 regular, 17 associate, 16
required for a quorum.
Picnic:
We will be doing tri-tip and chicken, plus some side dishes for our
picnic. Joanne will check with Donna on
what plates, etc. we have in storage.
Need a small amplifier for making announcements. Jim and Lisa will work on this. Remind everyone to bring their own shade for
their dogs. We may bring a baby pool
for the pugs to cool off. Joanne will
email Wanda (the show chair) to let her know our plans.
Public Education:
PDE report was purchased. Susan
will summarize it for publication in the Pug Pen. The original will be available to club members; details will be
provided in the Pug Pen article.
Pug Pen:
The second quarter is now complete and will be in the mail shortly. Next deadline is September 1st. Continue to send articles/photos to Jim
until some issues have been resolved.
Pugtacular: .Dennis and Nancy are
working on this. Scheduled for November
5th. They have Santa lined up and face painting for the
kids. Lisa to contact Roxanne for the
name of a psychic. Some discussion on
whether or not we want to sell first aid kits.
Clarification that vendors donate 10% of their proceeds to the club for
rescue/health.
Specialty: Going to do a pot luck lunch; cost is $9.00
if you can’t bring food. Club will buy
sodas to provide to participants and will also purchase supplemental food to
balance out items brought. Theme is
Fall Fantasy.
Ways & Means:
Fashion show: Cynthia has flyers
and asked the board to hand them out around their home town. Selling tickets now. As soon as she has received all her outfits,
she will email club members for model pugs.
Each dog will model only 1 outfit.
There will be dog walkers available if you don’t want to walk your own
dog. Limit models to NCPC members
pugs. There will also be a silent
auction. She will email club members to
request help for various jobs to do as it gets closer to the event. All members will need to buy tickets.
Website:
Pug of the month –ready to go.
Joanne will email the club members with the guidelines and to solicit
names. We will pull 12 names at a time
from those submitted. Whoever is chosen
will need to pay in advance. Names will
be pulled at the July 23rd board meeting.
UNFINISHED BUSINESS
Hosting the 2008 National – We will need to submit a
proposal by September if we are still interested in doing this. Jim mentioned it would be nice to have the
show in the Pleasanton area in conjunction with the Del Valle shows. We need a chairperson to put this bid
together. Joanne and Susan volunteered
to research hotels in the area. Donna
will send out the criteria from the PDCA website.
NEW BUSINESS
Next board meeting is July 23rd after the puppy
match. Motion to adjourn by Cynthia and
seconded by Lisa. Meeting adjourned at
2:14 pm.
Respectfully Submitted,
Joanne Clark
Recording Secretary