Vallejo, CA
Present: Jim Williams, Donna Manha, Susan Phillips, Joanne Clark, Steve
Baldwin, Heather Brandon, Bob Birdwell, Lisa Sheeran
Absent: Cynthia Cool
Club Member Attending: Keven Birdwell and Kelley Williams (part time)
The meeting was called to order at 9:50 am by the President.
Prior Meeting Minutes: Motion by Bob and seconded by Lisa that the minutes from the last Board meeting be approved as written. Motion passed.
OFFICER REPORTS
President: Jim welcomed his new board.
He feels it is very important over the next year to keep all club
members informed of events well in advance and see more club members involved
in our events. The Pug Pen publishes
upcoming club events, and they are also listed on the website calendar. We need to put items on the website calendar
as soon as we know about them. The
general meetings have been scheduled at different No. CA locations in order to
allow all club members to attend at least one meeting. Jim stated he’d like to keep the board
meetings more face-to-face rather than over the phone. The first 3 meetings are face-to-face. Generally would like to keep them 2 weeks
before club meetings.
Vice President: Discussion of committees involving the VP – seems our new proposed By-Laws took out the requirement for the VP to be a member. By-Laws need to retain that requirement. Jim will check with Helen.
Past President: Lisa stated she would like to be more involved with members to get them involved in attending and/or volunteering to help out at our club activities.
Recording Secretary: Joanne presented an updated Statement of Information that needs to be filed with the Secretary of State. Susan will get it to Helen to file, if it has not been done yet.
Corresponding Secretary: Absent. Jim will follow up with Cynthia to ensure that we have notified them of the change in officers.
Treasurer Report: Discussion of budget – Susan handed out balance sheet and P&L statement, plus historic expense income detail sheet. Susan will be spending some time with Helen to fine tune and clarify a few budget items. About $8,600 in checking now. Discussion of a few line items for clarification. Jim and Susan to discuss budget for year and will make a presentation to the Board at the next meeting and eventual report to the club.
COMMITTEE REPORTS
Annual Awards: Regarding the Karen Heide-Reed Prize, Lisa proposed a perpetual trophy painted by Susan Newman, an original oil painting of Penny, Karen’s pug. Jim to have it set in a frame where plaques can be added each year for the recipients. Cost of Susan Newman painting will be about $500. Lisa said Mark Reed agreed the funds to be paid from the KHRF. Bob made a motion and Steve seconded to authorize expenditure for picture and perpetual trophy. Motion unanimously passed.
Annual Auction: Remind Dennis and Nancy to ask club members for items. Steve will be helping them collect items at the show tomorrow.
By-Laws: AKC gave new recommendations for changes. Looks like many clerical changes. Jim and Helen Danna will work with them on these items.
Associate Members: Discussion of concern that anyone can become an Associate Member regardless of how they take care of their pugs or if they are puppy mills. Can we change the By-Laws to require Associate Members to be sponsored by one Regular Member? This will stop the puppy mills from having “Member NCPC” on their website.
Website: AKC Superintendents page to post. Lisa will look through AKC Gazette to see if there are anymore to add.
Discussed offer from calendars.com to link to their site and give us 15% of sales. Prefer to keep our website clean and only link to PDCA and AKC websites.
Discussed “Pug of the Month” photo to be put on the front page, top right corner, and linked to a one-page write-up about that pug. Members who want to be involved will have their pug on the front page for 30 days for a cost of $20 or $25. Members submit their names, and we will pull names out of a hat at board meeting to determine who gets each month. Joanne to do proposal and ground rules to present to next club meeting.
The question was raised as to why does Pugtacular have a separate website. Recently spent $149.50 to renew the domain name and host the site for the next year. We want the traffic to come to NCPC website, and we don’t need to pay to run two sites. Jim will discuss this further with Joanne and Cheryl.
GGKC Benching: Recommend we pay for a couple of extra entries so we have more space. Theme will be Year of the Pug – Chinese New Year.
BOB Match: Scheduled for July 23 at Hillcrest Park in Concord in conjunction with Nor Cal Toy’s match. Lisa will do awards. Need a judge. Keven and Steve will each give John the name of a person who wants to get their judge license in pugs.
Historian: Will be binding Pug Pens. Board has previously approved expense. Will bring quotes to next meeting.
Litter Liaison: Keven expressed how rewarding the job has been. Expressed concern about potential puppy buyers and how club members respond to their inquiries – particularly at shows. It is important that we represent the club positively. Have more requests than we have puppies.
Membership: Two new members (formerly Associate Members) to vote on at next general meeting.
Public Education: Board congrats to Susan for the great job at GGKC.
Pug Pen: This issue is the last for Lisa and Jim. Cathie Loomis will take over Editorial and Jason Martinez will take over production.
Pugtacular: Still no chair.
Rescue: Tony was asked to contact both rescue groups to find out their events so we can list them on our website and calendar. They need to provide us with ongoing information.
Specialty Assignments so far:
Chair: Donna Manha/Virginia Flatley
Trophies – Lisa Sheeran
Advertising – Bob Birdwell
Judges Hospitality – Heather Brandon
Catalog sales – Keven Birdwell
Ring Steward – Joanne Clark
Exhibitor Hospitality – Jim Williams
Obedience judge wants to combine 3 different breeds (possibly use our building) since she has been asked to judge 2 other breeds that day.
Supported Entries: Donnelle Richards contacted Jim for direction on which entries we want to support. Donnelle will continue to provide awards. Motion made by Lisa and seconded by Donna that we support the same 6 shows as in the past (Nor-Cal Toy Dog Fanciers, Gavilan, Mensona, Richmond, Del Valle and Golden Valley). Motion passed.
Discussion of awards. We have provided $200 to buy trophies for supported entries in the past. Motion by Heather and seconded by Susan to raise trophy amount to $350 to purchase something new and different for trophies. Motion passed. Also suggested we use post-it notes to designate who gets what instead of writing it on the box so the item can be donated back at the recipient’s option.
Ways & Means: Donna is keeping a list of celebrities who own pugs. Hope to someday have one come to/be involved in our fashion show or other event.
Cynthia is looking for an indoor location for the fashion show. Need to set a date.
Lisa suggested a wine tasting/dinner at “J” Winery.
Agility “Show & Go”: Donna will investigate possible dates. People come to play and run through the course. These are popular events. The Kahler’s offered their property. Alternatively, we could do a trial and limit it to Toy dogs only.
UNFINISHED BUSINESS
Specialty pictures not returned from Pug Talk. Say they sent back but Donna has not received. Donna will send out a message to the membership asking if anyone has received the pictures.
NEW BUSINESS
Donna requested the club send a letter to California clubs requesting they split black and fawn classes in Open. The Board agreed to have Cynthia prepare and mail the letters.
Next general meeting is May 7th; next board meeting is May 21st. Motion to adjourn by Lisa and seconded by Steve. Meeting adjourned at 11:45 am.
Respectfully Submitted,
Joanne Clark
Recording Secretary