San Jose, CA
Present:
Donna Manha, Susan Phillips, Joanne Clark, Lisa Sheeran,
Cynthia Cool, Bob Birdwell, Steve Baldwin and Heather
Brandon. Absent: None
The meeting was called to order at 1:06 pm by the President.
OFFICER
REPORTS
President: Jim Williams has
resigned as President and according to our By-Laws, the Vice-President will now
be our President. Jim said he will
complete any jobs he has in process so it will be easier for the next person to
take over the job.
Donna reported that a few members have volunteered to
fill-in committees that were vacated by Jim, as follows:
Awards – Rosemary Robles offered to take over from now to
March 2006;
Membership – Danielle Campi offered to be the new membership
chairperson.
After further discussion, it was agreed to leave the
positions open for the remainder of the term and have the new board appoint
these committee chairs when they take office.
Vice President:
No report.
Past President: No report.
Recording
Secretary: No report.
Corresponding Secretary: Has some items and information to present
to the general meeting tomorrow.
Treasurer Report: Susan presented a memo and
requested board approval on the following items:
1. Member Dues. (a) Two regular members paid their annual dues
after the 1-31-06 deadline. In accordance
with the By-Laws, the board can grant an additional 30 days grace period for
receipt of dues. Motion by Joanne,
seconded by Steve that this club grant an additional 30-day grace period for
receipt of club annual dues.
Unanimously approved. (b) One associate member has not paid their
dues, but has stated she will sent it and wants to continue her associate
membership. Motion by Heather, seconded
by Steve that this club grant an additional 30-day grace period (to end March
2, 2006) for receipt of associate member dues.
Unanimously approved.
2. Lapsed Members –
Susan reported 3 associate members will not be renewing their membership.
3. Reimbursement Checks – Susan requested approval for the checks she has written recently for the items listed in her memo. All items are currently budgeted. So approved.
4. Board reviewed
and approved the check detail, deposit detail and transactions by account
spreadsheets as prepared.
5.
Motion by Lisa and seconded by Bob to approve reimbursement
to Jim Williams for all funds expended by him for membership and club
awards. Unanimously approved.
6. Motion by Heather
and seconded by Joanne to approve the current budget as presented by
Susan. Unanimously approved.
COMMITTEE REPORTS
Ways & Means:
Cynthia reported that 20 people attended the chili cook-off and we
netted $85.00.
UNFINISHED BUSINESS
1. 2008 National
Specialty. Donnelle fell and broke her
knee but had previously asked a professional planner to find a location to hold
the event. (It is Blanche Roberts’
daughter-in-law and we think she is doing it for no fee. However, if there is a fee, it would be paid
by PDCA.) If the application can be
completed by the March PDCA board meeting, Donna will make the presentation.
2. 2008 NCPC
Specialty. The proposal would be that
we hold our specialty just before the PDCA National specialty and in
conjunction with the Del Valle weekend as usual; our specialty would be on
Saturday, Del Valle Sunday and Monday, Tuesday off and Wednesday the National
specialty would start; there will be no Regional specialty. The following weekend is a show in Dixon so
there should be no pugs offered on Saturday, but would be offered on Sunday if
this proposal is approved. Donnelle was
going to present this to the PDCA board in March, now Donna will need to do it
in her absence. This way, we can do our
specialty however we want.
3. 2006 Specialty
and Judge. We need a chairman for our
2006 specialty. We also need to choose
a judge. Donnelle helped Cynthia clean
up the California pug judges list and remove judges that are deceased, etc. Need to send the list to club members to
pick 5 judges, then a second ballot will go out with the top 5 choices and the
names submitted to judge sweeps for a final vote.
Discussion that anyone nominating a person as the sweeps
judge must have already received their approval to run.
Voted on what areas to exclude judges who have assignments
for pugs from 6 months prior to our October specialty. Majority of board voted to exclude CA, WA,
Oregon, Nevada and Arizona.
Susan volunteered to research the judges based on the above
criteria and send out an email with the dates and locations of their judging
assignments.
Cynthia made a motion, seconded by Steve, that once the list
of judges is compiled by Susan based on the above criteria, the abbreviated
list be mailed to the general membership to vote for their top 5 judge choices;
once those are received and tallied, an additional ballot mailed for the club
members to vote their preferences from 1-5 out of the top 5 choices. Unanimously approved.
It was agreed by consensus that after seeing the list if it
was too limiting then we could revise the above criteria.
NEW BUSINESS
With Jim’s resignation, we need a Vice President and the
board needs to appoint that position to serve for the next 3 weeks. As Donna will be at a PDCA meeting the night
of our banquet in March, the person will also need to chair the meeting.
1. Heather made a
motion, seconded by Steve, that we appoint Lisa as Vice President for the
remainder of the term. Approved with 1
abstention.
2. As the general
membership meeting is tomorrow, we will take nominations from the floor for the
open board position and therefore need to approve mail-in ballots. Bob made a motion, seconded by Lisa, that if
there is no more than one nominee for any position, we will consider those persons
as the slate of officers for the next club year. However, if there is more than one person nominated for any
position, then a ballot must be mailed to all club members. Motion unanimously approved.
3. We can request
club members either mail in their ballots or bring them to the annual
meeting. Donna requested a board
volunteer to head the ballot “counting committee” and Steve Baldwin
volunteered. Donna will ask for two
club members to volunteer to also count the ballots.
Next meeting is a general membership meeting tomorrow 30
minutes after pug judging at the San Jose show grounds; location to be
announced by Donna. Motion to adjourn
by Heather and seconded by Bob. Meeting
adjourned at 2:12 pm.
Respectfully Submitted,
Joanne Clark
Recording Secretary