Via Conference Call
Present:
Jim Williams, Donna Manha, Susan Phillips, Joanne Clark,
Lisa Sheeran, Cynthia Cool, Bob Birdwell and Steve Baldwin. Absent: Heather Brandon
The meeting was called to order at 7:07 pm by the President.
The President reminded the Board that this Special Meeting was called to discuss two specific items as outlined in the Agenda: (1) Budget for 2006, and (2) Proposed expense reimbursement guidelines.
2006 Budget: Susan emailed a copy of the proposed budget to all Board members for review prior to the meeting.
Donna questioned whether we should
cut budgeted expenditures by $620 so we start the year without being
over-budget (budgeted expenditures greater than
budgeted revenue) and using our prior-year earnings to cover additional costs. Susan explained that this is
the first year the club has a budget in place and will be a good learning
experience for estimating costs and income as well
as event budgeting. Also, the budget is likely to be revised during the year,
as we have more specific information about actual receipts and costs.. The club does need to do a
little more fund raising or more effective fund raising for 2006, since we start the year with only $20 available
for rescue and health donations from prior-year fundraising.
Joanne noted that the cost of the
website hosting may increase a bit because of the Pugtacular name (and files)
added to our site. There was a one-time
$25.00 fee to transfer the name to the NCPC webhost. We may need to go to a larger hosting plan to accommodate
Pugtacular – which would increase the website budget to about $175.00 (Joanne’s
guessing).
Jim reported we are also planning
to try to recycle some of the prior years’ items in storage for future Cow
Palace benching decorations, which
should reduce costs for future benching activities..
Cynthia reported that Richmond Dog
Fanciers will be charging us $7.00 per picnic table we want to use at our
picnic in Dixon. We can try to do some
type of fund raising at that event to help cover the cost of the picnic
tables. Jim pointed out that the picnic
is the one event of the year to give back to the club members so he’d like to
avoid selling and/or charging the members anything.
Donna made a motion and Bob
seconded that we accept the budget as presented with the following
changes: (1) Change annual cost of
website hosting to $175.00; (2) Add $35.00 to the picnic budget for 5 picnic
tables at $7.00 each. Motion unanimously
passed.
Reimbursement
Guidelines:
General discussion and clarification of the guidelines as
presented. It was decided to remove the
word “non-budgeted” from the 4th bulleted item in the paragraph
titled “Expense Approvals.”
Susan made a motion and Joanne
seconded to accept the guidelines as presented with the one change noted
above. Motion unanimously passed.
Discussion of the date of our next
regular board meeting. It was decided
to move the meeting date to Saturday, February 18th at the Toy Dog
Fancier’s show after the pug judging.
The next general membership meeting will be Sunday, February 19th
after the pug judging. Motion to
adjourn by Cynthia and seconded by Lisa.
Meeting adjourned at 8:14 pm.
Respectfully Submitted,
Joanne Clark, Recording Secretary