The meeting was called to order at 10.22am.
ROLL CALL
Present: Lisa Sheeran, Donna Manha, Steve Baldwin,
Rosemary Robles, Cynthia Cool, Susan Phillips, & Brenda Schuettenberg.
Absent: Heather
Brandon
Club Member Attending:
Debbie Baldwin, Cathie Loomis, & Tony & Courtney Roberts.
Guest: Connie
Gehring
MINUTES OF LAST MEETING
Donna mentioned that the number listed after
the Sweepstakes candidates names should be “nominations”, not “votes” in the
General meeting minutes we received by e-mail. This will need
to be corrected at Sunday’s General meeting.
The minutes of the previous Board meeting of
Feb. 18 were approved as printed in the Pug Pen.
Lisa welcomed everyone & stated her goal of trying to
get more people to volunteer for club activities.
REPORT OF VICE PRESIDENT
none.
REPORT OF RECORDING SECRETARY
none.
REPORT OF CORRESPONDING SECRETARY
AKC has Okayed the judges applied for for Sweeps at the
Richmond KC show, both days.
She received correspondence from several companies that
would like us to purchase Pug specific items from them for our fund raising
efforts.
Received a newsletter from the Great Lakes Pug Club.
REPORT OF
TREASURER
Balance
Sheet, check detail, deposit detail & Expense Summary are attached
(EX#1). Susan requested authorization
for reimbursement of postage costs incurred by her for shipping several First
Aid Kits; Cynthia moved, Rosemary 2nd - Board authorized.
Authorization
request for reimbursement of Specialty application fees, paid by Donna Manha
$75; Cynthia moved, Rosemary 2nd - Board authorized.
Susan
asked that we set the Treasurer as the “Agent for Service of Process” for the
club to be consistent with the Attorney General and State Notice filings, which
record the Treasurer’s address as the official address of record. This will ensure that it is kept up to date
so that all notices served to the club will go to a valid address/active Board
member.
REPORT OF
COMMITTEES
Advertising/PR/Pug
Talk Liaison: (Peggy
Bennington, chair) no report.
Annual
Auction (Specialty): (Peggy
Bennington, chair)
Awards: (Jim Williams, chair) he is getting the
misspellings corrected on the award plaques.
2006 Membership Books have been mailed, already receiving updates. Plan to continue sending monthly email
updates as changes take place. There
will be 2 new membership requests to vote on during the General Meeting.
Bench
Show Decoration: (Needs a
chair) no report.
B-OB
Match: (Joanne Clark,
chair) date is 6/24 at the Hercules Club House. Match in the morning, Jim Williams will offer handling workshop
after the match.
By Laws
Review: (Helen Danna,
chair) please send a copy of any proposed changes to her directly. Susan clarified that these would include the
changes already requested by AKC in its letter dated March 28, 2005.
Good
Sportsmanship: (Cynthia Cool,
chair) no report.
Historian: (Donna Manha, chair) no report.
Judges
Education/Breeders Seminar: (Donnelle
Richards, chair) no report.
Legislative
Liaison: (Marie Clifford,
chair) no report. Several Board members
commented on her doing a good job of notifying the club members of up coming
legislation.
Litter
Liaison: (Keven Birdwell,
chair) report via email, see attached (EX#2).
She looks forward to future puppy placements & invites those who
have not used her services in the past to please consider doing so this
year. Requesting preferred call times
be put on the website to help prevent meal interruptions, explain show weekend
delays on call backs, & help eliminate late night calls. Requests that all members who refer people
please ask that party approaches after ring judging so they can have her full
attention.
NCPC
Picnic: (Joanne
Clark/Vicki Schnurpfeil, co-chairs) on track.
Pug Pen
Editors: (Cathie
Loomis/Scott Ewart) last edition looked great!! Cathy feels we should thank Scott for all the good work on his
first issue. Proposed a change in
pricing for prime advertising pages, possible multiple page discounts, price
break for camera ready vs. ‘need set-up help’ ads. A copy of Peg Pen should be sent to whoever is handling PDCA
Archival duties.
Public
Education: (Susan Phillips –
only through the end of November) Goals for 2006
1. Find new Chair for post-Pugtacular Public Ed
Committee work
This needs to be in place so that the Cow Palace Public Ed table
can be planned and staffed. Planning and preparation should begin in
December.
2. Specialty Table
If a public education table is desired during the Specialty, it
will be a non-staffed pamphlet and flyer-only table. We could have
membership materials, information from Pug Rescue organizations, flyers for
Pugtacular, NCPC brochures and bookmarks and other AKC hand-outs we have left
over from the Fashion Show. No sales of First Aid Kits or DVDs
planned.
3. Pugtacular Table
Full public ED table planned for Pugtacular
·
TV monitor with
fashion show DVDs, NCPC pictures and agility pictures showing
·
NCPC membership
information
·
NCPC Brochure and
bookmarks
·
AKC materials
·
(no Rescue
information, since Rescue organizations will have booths at Pugtacular)
·
Sale of First Aid
Kits
4. “Pug Q & A”
Add a page to the NCPC website for pug-related questions and
answers. We can start with some of the basic information we carry in the
brochure and add information that has previously been published in Pug Pen (pug
care tips, things to know before buying your first pug, etc.)
5. Regular column (2x a year?) in Pug Pen with public
education updates (need to figure out what these might be)
6. AKC Responsible Dog Owner Day
It would be nice to participate in this (with other clubs or
kennel clubs, possibly), but available time is limited, so this probably won’t
be pursued (unless there is more interest in the club to do this)
Pug
Health: (Denise Panzich,
chair) no report.
Pug Rescue Liaison: (Tony Roberts, chair) During this year the
goal of the rescue committee is to responsibly recommend funding to the
regional pug rescues and encourage
NCPC members to participate in fund raising activities(Pugtacular and other
events)and solicit help from members who have not participated previously.
Tony also feels rescue groups
who receive money from the club should be both fiscally & personally
accountable to the membership. He will
ask them to step up & help at future events, to provide the club with an
accounting of our donation dollars & where/how they are spent. Tony will come up with a list of
requirements the groups need to meet to be able to get donations from the club.
Pugtacular: (Jim Williams & Dennis Lauterbach,
co-chair) on track, currently scheduled for Saturday December 9th. Details will be forthcoming as the year
unfolds.
Specialty
Show 2006: (Lucia Torres-
Simon) Judges selected were Del Richards, for
Conformation and Jr. Showmanship, and Bob Birdwell, for Sweepstakes.
The specialty will offer Rally
for the 1st time this year, OB judge has agreed to cover that
assignment for an additional $25 & we will need to purchase a Rally Kit –
cost is +/- $202 – to be able to put this on.
Rosemary moved/Susan 2nd, Board authorized.
Statistician: Top 10 Pugs
(Ernie Schnurpfeil, chair) no report.
Supported
Entries: (Donnelle
Richards, chair) on track.
Sunshine: (Rebecca Green, chair; Doug Green, Peggy
Bennington, & Annette Friskopp) The Board voted that flowers & a card
would be sent in the event of serious illness, accident or death of members;
Cards will be sent in the event of serious illness, accident or death of
members immediate family member or Pug.
Members will be given a free memorial ad page in Pug Pen for their
Pug. Donna moved/Rosemary 2nd, Board
adopted these guidelines.
Cynthia
moved we open the Sunshine Fund with a one-time donation of $150 from the club
treasury/2nd by Steve, Board approved.
Future funding to come from
passing-the-hat at tomorrows General Meeting, a check-box donation on
membership renewal forms, & activities to be decided on in the future.
This budget will be added to
donations already received and the new budget line will include this as well as
expenditures already incurred.
Ways
& Means: (Cynthia Cool,
chair) Cynthia mentioned she was hoping to get a better response this year on
our fund-raising efforts. I found last year to be a bit disappointing, in that
many members did not see the importance of our efforts to provide funds into
our treasury by their attendance and help in the different fundraisers the club
provided for them. Although we will not be doing a fashion show this year,
there will be other fund raisers to support that should offer plenty
of diversity to attract our members.
We began the year with our
2nd Chili Cook-off, raising $85 for the club and attended by 20 people....
better than last year's attendance and making more money.
Our next fundraiser will be this
summer. I plan to have another International Potluck with, instead of a costume
contest like we had at our last one, this time dancing! Steve volunteered to be
DJ contingent upon the club paying for these services, the costs to be offset
by a donation in the same amount to the club from Steve allowing him to show
business activity in his DJ business.
Susan clarified that donations to NCPC are not tax-deductible, since we
are a 501(c)4 rather than a 501(c)3 organization. We will have it on a Saturday
night at the Alamo Women's Center, date to be decided. I would like to plan a
big red tag/garage sale at one of the flea markets this summer. I will be
asking one of our members to step up and help find the best location and will
be asking for members to donate items to sell. I've heard from other clubs that
this is a very successful way to raise money with minimal effort. We will also
need volunteers to staff our booth during various hours so no one or two people
end up doing all the work.
Several people who came to our potluck and costume party said they would like to do another one. Everyone who has purchased an outfit for their pug to wear wants a place for him or her to wear it. We may try to do something around Halloween, after our Specialty, and tie it in with a lunch/brunch on a Sunday for those who have to work Saturdays.
Website: (Joanne Clark, webmaster) I sent Lisa a separate email about posting
Minutes and our balance sheets, etc. to our website It loses a little bit of
formatting, but I think it is still very easy to read. Also,
html pages use about half the room of a Word file! I did not post
any of the balance sheets, but I did talk with Susan about them. She will
continue to send them to me in PDF format, which will be easy to post and will
also keep the nice formatting.
Lisa did mention to me about password protecting the page or a
"members only" area, but I am not crazy about that idea. First,
it's more work since every time you change the main page (i.e., add new
minutes or other items) you need to rescramble it, which means keeping an
unscrambled and scrambled copy of the page. Second, because I know that half
the people in the club would lose the password. And third, I don't
think we are posting anything that is private and confidential (like the
Members' names and addresses) so who cares if anyone else reads it?
I think we will be okay with our current hosting
plan for the balance of this year; we are currently using 65% of our allowed
space. It was just renewed for about $107 for a year. We will
definitely need to go to the larger plan next year -- especially if we continue
hosting the POTM web pages. In the meantime, if we do happen to go over
our allowed space, they will automatically give us another 100 MB of space for
$10 a month. I think the next plan up is going to cost
us around $200/year, so it's up to the board when they want to take that
plunge. There are also more old photos
that I can delete if we need the space (like photos from the 2003
Specialty and B Match), but that's an item for the board to
discuss. Is there a reason we want to keep photos from 3 years ago
posted on the website? I could certainly put them on a CD and give them
to Donna to keep with the rest of the Historian items. The board should
probably also be reminded that the Pugtacular domain name has
been transferred to NCPC, for an overall cost savings to the club, so those files also took up some of our
available space.
I also wanted to tell you my plans for the POTM
for the next few months. Virginia was very late in getting her
information to me, so her page did not go up until the middle of the
month. I had intended to put Donna's page up on the first of the next
month, since Virginia's page was late going up because of Virginia, but then
Donna was late in getting her information to me too. And I felt that part
of the reason she was late was because of more club responsibilities. So
I decided to move everyone to the 15th of the month until we draw a new set of
names. The last 12 days of the final month I will give everyone a one-day
front page again, and then we can start back up on the 1st of the month.
It seemed like a reasonable solution to me, plus gives everyone one more
day of being on the NCPC front page, which I hope they will all like. We
can do the next drawing at our picnic in August or our Puppy Match...either way
is fine with me. I just need to know which one so I can send out an
email early to give everyone a chance to sign up for the next 12
months. My plan is to include everyone who has not had a chance to
participate first, then if we don't have 12 people, we can choose from members
who have already participated.
UNFINISHED BUSINESS
Donna reminded us that storage is full & needs to be
purged…sell on eBay/tag sale/donation??
General consensus was the decorations from previous Cow Palace shows
would bring a better price if sold as party theme as opposed to as individual
pieces. A volunteer is being sought to
help get clear pictures of the items & to get them to Lisa to sell on
Craig’s List.
Judges
Selection: Cynthia brought up
future judges/voting needed – might have to do a double vote to cover 2 years
of NCPC Specialties in the near future to get back on track with timely
selection so we aren’t limiting ourselves to judges who haven’t judged pugs in
the previous 6 months on the West Coast.
If we ask them early they need to not accept assignments that conflict
with the judging agreement they sign with us.
NEW
BUSINESS
Membership: Discussion related to the need for a
Standing Rule regarding fee to change from Associate Member to Regular Member
during the current year. Board approved
a motion (Donna moved/Rosemary 2nd) to ask the membership to
continue the $5 charge if change is requested within the first 9 months of the
club year, full membership price if request is submitted during the last 3
months of the club year. If
applicant’s Regular Membership is voted approved, the fees will be applied to
the upcoming years dues.
Susan
moved the meeting be adjourned/Brenda 2nd, there being no other
business to put before the Board, meeting adjourned at 12 noon.
Respectfully,
Brenda
Schuettenberg
NCPC
Recording Secretary
05/02/06